Re-Building Progress Report  (Last Modified - 08/04/01 17:38 )

Date Started

Brief Description of Work

Estimate for Completion

Completion Date
10/07/99 Fire Started approx 4.00pm n/a n/a
11/07/99 Building secured following the Fire 11/07/99 11/07/99
11/07/99 Salvage begins    
12/07/99 Temporary meeting place agreed - The Saffron Hotel     
01/08/99 Building made safe and protected from the elements 01/09/99 01/09/99
01/12/99 The roof being designed along with it's trusses 01/02/00 11/02/00
02/02/00 First Set of Plans produced and being evaluated 11/02/00 11/02/00
11/02/00 Hall Association Committee meeting with Insurance Assessors and Architect 11/02/00 11/02/00
11/02/00 All Party's brought up-to-date.
Roof Engineers specification produced.
 Plans & 'Spec' ready for submission to Insurance Co. 		21/02/00  
16/02/00 Hall Committee met with a small delegation of the Essex Provincial Building Fund. The meeting was arranged for a mutual exchange of ideas and information re: eventual re-instatement at Church Street.    n/a 16/02/00
17/02/00 Peter Latchford, Peter Fox and Mike Patmore approached and agreed to act as our 'Site Managers' and form a Building Sub Committee attached to the Hall Association Committee during the re-instatement. n/a 17/02/00
24/02/00 Chairman, Secretary and Treasurer holding inaugural  meeting with building Sub Committee on the perceived way forward   24/02/00
13/03/00 Architect prepares plans and specification for the re-build. Agreement reached with the Insurance Assessors on the tenderers' list and the return date of  the tenders, which should be 15/04/00      15/04/00 22/04/00
15/04/00 1 week extension granted for the return of  the tender documents n/a 22/04/00
01/05/00 Tenders sent to Insurance Loss Adjuster for scrutiny. The Association appointed Insurance Assessors are awaiting the first offer from the insurance company  5/06/00  
 26/6/00

Hall Association (Executive) - Meeting with Trustees 
The Saffron Hotel - 8.00pm 

The Trustees of the Walden Lodge together with the Trustees of the Hall Association were brought up to date with current developments. It was agreed to take forward to the full Hall Association meeting a recommendation, on the way forward. 

  n/a 26/6/00
 03/7/00

Hall Association Committee - Full Meeting
The Saffron Hotel - 8.00pm 

Following detailed discussions with the Architect and representatives from the Building Sub Committee, the 'meeting' agreed that the delay of our return to Church Street, should  go on no longer. It was deemed that the best way  forward was to refurbish the building, as was.
It was also recognised that every opportunity should be taken to bring the Church Street property up to modern standards within the bounds of affordability. It  was envisaged this might only  be achieved through donations and our own fund raising efforts . 

  n/a 03/07/00
 10/7/00

Hall Association A.G. M.  
The Saffron Hotel - 8.00pm 

 n/a 10/07/00
 12/7/00

Meeting of Exec Committee
 Drawing up of a 'wish list' of additional items for possible inclusion by the builders. These are to be cost assessed by the Building Sub Group and the builders  

  31/07/00 31/07/00
 23/7/00

Existing scaffolding being removed to make way for the builders

 31/07/00  
 01/08/00

Builders begin re-building the Masonic Hall 

 31/01/00  
01/09/00 Sindall's awarded refurbishment contract.
New scaffold in place, Roof steelwork ordered. 		30/09/00 30/09/00
01/09/00 Sindall's awarded refurbishment contract.
New scaffold in place, Roof steelwork ordered. 		30/09/00 30/09/00
23/09/00 Roof steels delivered, Church Street closed to allow delivery and access to the crane which lifted them into place. 23/09/00 23/09/00
01/10/00 Roof trusses to be delivered.
Church Street to be closed to allow access and positioning  		01/10/00 01/10/00
17/10/00 Roof trusses being put into place, this will be followed by roof felt and finally covered over with zinc 17/10/00   
24/10/00 Hall Association executive meet with potential suppliers of  specialist furniture.
Awaiting samples and quotes.  		08/11/00 15/11/00
23/11/00 Hall Association executive met with Trustees of the Walden Lodge & Hall Association.
Both groups brought up to date with progress and planning 		23/11/00 23/11/00
30/11/00 Hall Association executive met with Secretaries of Lodges, Chapters and Side Orders. All brought up to date with progress and planning.   30/11/00 30/11/00
09/12/00 Replacement furniture is now being secured for the Hall
Another 'Chair' is acquired for the Temple this brings the total to four chairs of similar design to the ones lost in the fire.
Other items secured are 120 chairs for the Temple and LOI room, crockery for the kitchen, masonic oil filled candles (kindly donated by two of our 'Brothers')

If any 'Brother can assist in securing items that we shall need, please make contact ASAP with any member of the Hall Committee   		09/12/00 03/03/01
 06/01/01  Building Sub Committee meet with Sindall's and Architect to discuss progress/hold-ups.
A possible extra three weeks granted due to the unusual weather conditions during the refurbishment project 		 06/01/01  
09/01/01  Treasurer's of Hall and Club meet with the Auditor and our own Insurance Advisor to assess Business Interruption Claim   09/01/01  27/01/01
11/01/01 Hall Chairman, as guest speaker at Walden Lodge, shows the plans and updates all on the progress being made.
Should others require a similar update please contact him direct  		11/01/01  
09/02/01 Tenders being sought for the supply of oak Masonic furniture, pedestals, Secretary's table etc.
Wallpaper chosen for the Dining Room.   		01/03/01  
09/02/01 W.Bro. Colin Bradley, Deputy Provincial Grand Master accompanied by Mrs. Bradley, meet with The Hall Association Executive Committee at the Saffron Hotel. The Chairman showed the video of the 'record of events' following the fire. A conducted tour of the Hall was made to allow the guests to view the progress made thus far.   09/02/01  
22/02/01 Deputy Grand Superintendant Alan E. Kemp and Second Grand Principal Fred A.D. Harris, meet with The Hall Association Executive Committee at the Saffron Hotel. This was followed by a tour of the Hall and a viewing of the progress being made.   22/02/01  
26/02/01 Heating Engineer condemns the existing 2 heating boilers, the decision to replace the boilers with a single, phased heating boiler is made. The Hall should benefit from a modern, more versatile and efficient boiler.    27/02/01  19/03/01
09/03/01 New boiler fitted to Kitchen, Oak floor being laid in the Dining Room.  19/03/01 19/03/01
11/03/01 Extinguishers to be fitted, carpeting to be laid, new gas cooker, electric warming oven, kitchen fridge ordered and to be delivered and fitted. 16/03/01 16/03/01
11/03/01 Lodge Name Boards, names being obtained and compiled from the Lodges and Side Degrees meeting at Church Street  16/03/01 29/03/01
24/03/01 Vinyl laid in Foyer and stairs to First Floor 25/03/01 29/03/01
27/03/01 'Sign Writing' of Name Boards  27/03/01 28/03/01
31/03/01 The Temple is prepared for the First meeting since the Fire 31/03/01 31/03/01
 26/03/01 The handover of Church St to the Hall Association 26/03/01  26/03/01
The First Masonic Meeting since the Fire takes place at Church Street 03/04/01 03/04/01